Notebook Computers for Students/Faculty/Staff – 1.2011

Policy No. 1.2011
Subject: Notebook Computers for Students/Faculty/Staff
Issued By: Information Management and Technology
Approved: 3/9/2012
Effective: 3/12/2012
Revised: 12/2/2011

POLICY: Students who have registered and have been fiscally cleared at Florida Memorial University will be issued a notebook computer to augment their matriculation at the University.

Students who fail to return the devices at the end of the school term, or at the time of their withdrawal from the University, will be charged a $100 notebook computer replacement fee.

This policy will also apply to all full time faculty members that have also received a university provided notebook.


The notebook computers will be issued at the beginning of Fall Semester 2011 and each succeeding Fall Semester until further notice.  Students are required to return the devices at the end of the school year, or upon withdrawal, to the IT Department. The devices are to be returned to the vendor, by the University, for replacement with new devices containing the latest technology. The new devices are issued to students at the beginning of each subsequent school year.

Students will sign a waiver form, receive a copy of the netbook computer policy and procedures and retrieve a new notebook computer.

The University will provide the opportunity for staff members to borrow a notebook computer, from inventory, for business use only. The process would involve a documented check-out and return format for those notebook computers in inventory.


In cases of repair of the notebook computer, students may contact the IT Department.


The notebook computer return date is the last business day of final exam week in the Spring Semester or the date the student withdraws from the university.

In the event of damage or theft, students must pay the $100 notebook computer replacement fee before another device can be issued and, for theft claims, a police report must accompany the claim to the IT department or no new device will be issued.