Video Surveillance – 1.2021

Policy No. 1.2021

Subject: Video Surveillance

Issued By: Department of Information Management and Technology

Approved: 3/9/2012

Effective: 3/12/2012

Revised: 12/2/2011

POLICY: Florida Memorial University recognizes the need to balance an individual’s right to privacy and the need to ensure safety and security of University staff, faculty, students, visitors, and property.

This policy applies to the University’s Surveillance System which includes all camera surveillance devices, surveillance monitors, and camera recording devices that are used for security purposes on all University properties. It is the intent of Florida Memorial University to enhance the quality of life of the University community by integrating the best practices of campus security with state of the art technology. Video surveillance of public areas is a critical component of a comprehensive security plan.

This policy governs camera surveillance of public areas and serves to deter crime and to assist law enforcement and security personnel in protecting the safety and property of the University community.

Information obtained through video surveillance will only be released when authorized by the President or the Chief of Security.

Access to Video Records

Access to the video surveillance records, i.e. video streams, archives, video clips, etc. shall be restricted to authorized personnel only (Chief of Security; CIO or designee, and the President or his/her designee).

Custody, Control, Retention, and Disposal

Florida Memorial University retains custody and control of all original video records not provided to law enforcement. With the exception of records retained for criminal, safety, or security investigations or evidentiary purposes, Florida Memorial University will not maintain a copy of recordings for longer than the recording system’s 14-day recording cycle. ยท

Roles and Responsibilities

The two offices with primary responsibilities relative to campus surveillance operations are the Office of Campus Security and the Office of Information Management (IT) and Technology.

The Chief of Security is responsible for:

  • Recommending proposed installations m areas campus-wide after rev1ewmg security and safety threat assessments;
  • Overseeing the daily monitoring and operation of video surveillance cameras;
  • Responding to all requests to access records, including law enforcement inquiries, in consultation with the IT Department;
  • Immediately reporting breaches of security/privacy to the President or his/her designee;
  • Annual review of the video surveillance system and policy and recommending updates or modifications, as deemed appropriate, to the Office of Information Management and Technology.

The Office of Information Management and Technology is responsible for:

  • Technical aspects of equipment, its installation and maintenance, and the retention and disposal of recorded information.